How to choose a tent, rentals and lighting for your event
Backyard or private-residence weddings require party rentals, and lots of them. Think about it – you’re turning an exposed, outdoor location into a refined event space where people can comfortably eat and dance. By bringing the inside out, tented weddings offer the best of both worlds. They have become an even more popular alternative to enclosed venues due to the ongoing pandemic. For all that you need to know about wedding rentals and lighting, keep scrolling!
Budget for Wedding Rentals and Lighting
First, you should budget more than you think for your wedding rentals and lighting. A tented wedding also requires lighting, draping, flooring, outdoor catering space, a generator for reliable power access, heating/air conditioning, restrooms and more. Read our tent tips below.
“Expect to pay about the same amount that you would pay for a venue of similar size,” says Alyssa Ruth, senior sales executive of Raleigh-based party supplier CE Rental. You should aim to book your tent about a year in advance. Find out if you can have the tent set up a few days before your event and broken down a few days after the wedding. If these dates are flexible, you may have better luck securing a tent on prime dates. You’ll need to also consider on-site parking, power and restroom availability, and the location’s local sound ordinances.
For smaller events, Alyssa recommends a white-top frame tent for its variety of sizes and configurations. Clear-top or sailcloth tents are more suitable for large-scale events. There are a variety of tents that you can choose from. Remember to ask your party rental supplier which tent they recommend for the number of guests who are attending.
Wedding Tent Rental Options
Pole tents feature unique peaks created by center poles and are vinyl or sailcloth.
This is a type of pole tent that uses sailcloth material. This translucent fabric adds a unique glow to the tent.
Marquee Tent or Pop-up Tent
A marquee tent has the peaked ceiling of a pole tent without the center poles. This tent is smaller, and often used to create covered walkways or cocktail hour spaces.
A classic option that comes in many different sizes. A frame tent can support heavy equipment. It’s freestanding with no poles.
Clear-top tents offer unique views of the surrounding landscape, plus your guests can dance under the stars! Just keep in mind that this type of tent. is unsafe in extremely warm or cold temperatures.
You’ll have the option of creating multiple “rooms.”
Your Final Wedding Rentals Checklist
• Sound check to ensure guests can hear from any point within the tent.
• Create an entrance for your guests to walk through to enter the tent.
• Decorate the poles with draping, greenery or flowers.
• Have a Backup Plan in case rain or severe weather threatens to cancel your tented outdoor event.
Get Lit Event Lighting has provided luxury wedding and event lighting and decor to couples since 2007. Shop their inventory of chandeliers (like what you see pictured above and below), strand lighting, lanterns and more to find your perfect fit. If Get Lit doesn’t have the lighting or decor that you’re looking for, their innovative team might build it for you! Get Lit Event Lighting services typically start at $1,200.
Lighting Tips from Get Lit Event Lighting
Creating variability in your lighting design with different heights and lighting in various areas is a great way to add interest to your event space. For example, this could mean a ceiling installation of strand lighting or chandeliers with spot lighting of floral arrangements placed at different heights, plus lounge areas washed with an amber glow. For a dimly lit space, try using pools of light to spotlight the band, cake, food and beverage service areas and tables. Adding decorative lighting at varying heights is also a great way to minimize or hide tent poles or structures.
Create drama with a large statement piece like a crystal chandelier. Or, encourage intimacy under a collection of industrial-chic fixtures.
Strand lighting is the most versatile lighting option. Choose single strands, or a ceiling blanket of twinkling lights.
Line a pathway, showcase a staircase with lanterns. Or, use them as tabletop decor with live flame or LED pillar candles. Lanterns are a great option to add a cozy feel or pop of color.
Dramatic architecture, glowing landscapes and soft candlelight ambiance are all achieved with wash lighting. Create a mood with colorful wash lights.
Flower arrangements and cake displays deserve to be noticed. Spot lighting will help draw attention to the details.
From functional to fanciful, decor pieces such as signs, screens, stage surrounds and wall backdrops have been designed and fabricated by Get Lit Event Lighting.
For more wedding rental and decor ideas, read our blog about trending wedding signage!